Lookups

For certain types a fields, it is important to provide users with pre-defined values (options) to select. As an administrator you must be in a Role with the UseAdmin permission and additionally the permission UseAdminLookupAdmin.

Click the Admin button, and at Review Tools, click Lookups to create, edit and delete Lookups and/or the values within Lookups. It is important to remember that each Lookup table on your site can only be associated to one field. See Fields for more information.

Add and Edit Lookups

1. Click the Add Lookup button and enter the name.

2. Find the name in the list and click it to enable it. You can now add values by clicking the Add Lookup Value button.

3. Type or copy your values into the Lookup Values box. If you are adding more than one value, select the Delimiter option for the way you are separating your entries.

• Be aware of your delimiter. For example, if you enter several values separated by commas but you leave the Semicolon option selected, the system will view all the text as one value.

• The field values you enter will display in the order they are entered; if you need to order them differently delete the values and re-enter them to order them manually.

5. To delete values, select their checkboxes and click the Delete Selected Lookup Values button. To delete just one value, click the minus (-) button associated with the value. To delete a lookup table entirely, select the minus (-) button in the field’s row.